I have a quick agenda for each Primary Presidency meeting and I thought I’d share it and see if anyone has anything else that they review, or things that are useless.
1. Prayer (beacuse if it’s not on there, I may forget it)
2. Review of jobs
- President — Nursery, ward council, baptisms, budget, staffing, meetings
- 1st — Program, activity days, teachers, materials, faith in God
- 2nd — Scouts, closet
- 3rd — Subs (our third counselor is basically a rotating sub)
- Secretary — Stats, talks, birthdays, roll, spotlight, new members, inactive
- {we just review each person’s area and these are pretty lose “areas” as we are all pretty great to do whatever– but I do like each area fairly deliniated because it makes delegating easier, I would LOVE to know how other presidencies split the load!}
3. Stuff to fix {reverence is almost always top of this list, other things are scripture memorization, classroom visits, etc.}
4. Staffing issues {currently, not a problem but we almost always are checking out the meat market for new teachers, and making sure teachers continue to enjoy their calling}
5. Child issues {any families that need extra support, often gleaned from ward council}
6. Upcoming items {ward parties we’re in charge of, cub or activity days things we need to help with}
7. Birthday visits {we visit each child during their birthday month}
8. Newsletter items {we do an e-newsletter for parents with birthdays, the theme, talks, etc.}
9. Spotlight families {we’re doing family spotlights this year}
10. I also paste the month’s schedule from my excel document into the agenda so they’re reminded when they are doing sharing time, or conducting.
Anyway, I try to keep them to just an hour and we hold them monthly. We’re good to read emails and talk on Sundays, so I feel like this is adequate.
What does your presidency do differently? Inquiring minds….
heather says
thanks for sharing!
This is how we split our load:
• President — ward council, scouting, budget, staffing, meetings
• 1st — Program, baptisms, teacher gifts
• 2nd — activity days, nursery, reverent child
• Secretary — Stats, talks, birthdays, roll, spotlight, new members, inactive
Hilary says
Ooo, I like that split-up!
Anonymous Anonymous says
I personally believe that split up is horrible
Hilary says
Huh…. well, that’s clearly why you put as annonymous. And maybe you’re forgetting what it’s like to be a 11.5 year old in primary….
Danene says
I was just put in with a new Presidency….I am going to share this with the President. We need to know our areas of focus. Thanks for a great agenda
Hilary says
Good luck! I hope it’s helpful!
Lucia says
Thank you for the agenda idea.
This is how we split in our Presidency:
President: Ward Council, Baptism, Turning 12, Activity Days, 11-year-old Scout
1st: Sr Primary, Cub Scout, Faith in God Program, any issues related to the Sr Primary (teachers, subs, etc).
2nd: Jr Primary, Nursery, Music, Program, any issues related to the Jr Primary and Nursery (teachers, subs, etc)
Secretary: All the paper work, birthday, assignments, agendas, etc.., (She’s amazing!)
We also take turns every week between Conducting, Sharing Time, and Hallway & prep Chairs before Primary (we monitor the hallway, helping teachers with kids that need to drink water, go potty, or any other issues).
Hilary says
I like that split! Very interesting!
Barbara Otte says
How often do you meet as a presidency?
Tiffany Feger says
we just divided up duties. glad we weren’t reinventing the wheel. thanks for pointing more things otu to us! brilliant!
Hilary says
No reason to reinvent the wheel!
Tiffany Feger says
My mom just said that I should have been trained to divide and conquer. Thank you! I used your agenda too to help out mine. 🙂
Hilary says
Perfect! I hope it really helps!
Austin says
Great resource for a newly-called pres.
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